Onboard a hire from a link - Aadhaar and PAN checked by AI. Run the month with PF, ESI, PT and TDS on every payout, mark it paid and hand out A4 payslips, all in the same books.
PAYROLL, WITHOUT THE SPREADSHEET
Set a salary structure once per employee; every month after that is a run, a review and a mark-paid - with the statutory parts worked out for you.
Start from India presets for salaried, wage, sales, intern or contractor pay, then edit the components.
EPF and ESI at statutory rates and ceilings, PT at the amount you set, TDS projected for the year.
Employer EPF, EDLI, ESI and a gratuity provision are shown per structure, with the full monthly cost.
Every paid salary gets a payslip with your logo, address and contact details on it.
Record a loan once. Payroll recovers it in monthly instalments and shows what is still left.
Salary register, payouts, deductions and employee loans for any date range, saved as PDF.
SEE IT IN ACTION
HOW IT WORKS
The new hire fills in their details, bank account, Aadhaar and PAN from their phone - nothing to type in on your side.
No forms to type in on your side.
Aadhaar and PAN are checked for a valid format and the names compared. The record arrives in Payroll with an employee code.
Ananya Sharma · EMP-014 · Product Designer · joined 01 May 2026.
Pick the month and the active employees appear as pending payouts - gross, deductions and net, with totals.
Seven pending payouts, each with gross, deductions and net.
Open a payout for the deductions behind it: EPF, ESI where it applies, professional tax and TDS - and the employer cost.
Each deduction on the payout, with the rule that set it.
Mark the month paid from the bank account you used. An A4 PDF payslip is generated for every employee.
Records only - you pay from your bank as usual.
ONBOARD FROM A LINK
Share the employee form link. The new hire fills in their details and uploads Aadhaar and PAN from their phone. AI checks the document formats and that the names match, and the record arrives on your side ready for a salary structure.
RUN PAYROLL
Run payroll for May and the seven active employees appear as pending payouts - gross, deductions and net on each, totals at the foot. Open a row to see the deductions behind it. When the money has gone out, select them all and mark them paid.
DEDUCTIONS, COST AND SLIPS
Open any payout for the statutory deductions behind it. The employer side - your contributions - shows as cost to company. Marking the month paid generates an A4 payslip for every employee.
RECORDED, NOT TRANSFERRED
KhataPilot doesn't move money. Pay salaries as you already do, then mark them paid with the account you used and an optional UTR. The entry reaches your books, and withheld deductions stay tracked until you remit them.
No. KhataPilot doesn't transfer money. You pay through your bank or UPI as usual, then mark the payout paid with the account it left from and an optional UTR. That records it in your books and creates the payslip.
TDS is projected from each employee's estimated salary income for the year, under the new or old regime. It is an estimate, so check declarations and other income. You can also enter a verified monthly amount yourself.
No. AI reads the uploaded Aadhaar and PAN, checks the number format and compares the name with the form. It is not UIDAI or Income Tax Department authentication, so do review the documents yourself.
Yes. Download the template, fill in names, monthly gross, PAN, bank or UPI details and upload it as .xlsx or .csv. Rows with problems are listed and skipped, so the rest still come in.
No. Marking a payout paid records it against the bank account you choose and generates the payslip; the transfer itself is yours to make. When the bank statement arrives, the lines match the payouts.
The company and employee details, pay days, earnings and deductions side by side, gross, total deductions and the net payable - in figures and in words - on an A4 PDF for every employee, every month.
LESS PAPERWORK. MORE POSSIBILITY.
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