Design it. Send it. Watch it get paid.

Pick a layout, fill it in with a live A4 preview, and let GST follow the place of supply. Send it with a UPI QR and see it marked paid when the bank line lands.

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EVERY INVOICE, DONE RIGHT

Layout, tax, payment, PDF. Handled on every invoice.

The studio does the parts that go wrong on a spreadsheet invoice - the tax split, the place of supply, the amount in words - and leaves you the parts that matter.

  • Ready-made Indian layouts

    Classic GST, services with SAC, bill of supply, export under LUT, proforma, e-invoice and A5 retail.

  • Design your own template

    Drag text, tables, your logo, bank details, UPI QR and signature onto the page. Pick fonts and colours.

  • GST worked out per line

    CGST, SGST or IGST by place of supply, a rate-wise split, HSN/SAC summary, cess and round off.

  • Less typing on every invoice

    Saved customer details drop in, GSTIN check digits are tested and the next invoice number is suggested.

  • UPI QR to scan and pay

    Templates can print a UPI QR with the invoice amount filled in, so customers can scan and pay.

  • PDF, with every copy

    Download a PDF from the print dialog, with original and duplicate copies when your template has them.

SEE IT IN ACTION

One invoice, from template to paid.

HOW IT WORKS

From a blank page to money in the bank.

  1. Six ready-made Indian layouts - Classic GST, Retail, Export (LUT), Professional, Modern brand, Proforma - or design your own.

    Templates
    • Classic GSTTally-style
    • Modern brandPicked
    • Export invoice (LUT)
    • Retail / B2C
    • Proforma / Quotation

    Six ready-made layouts - or design your own.

  2. Type each item row with its HSN or SAC, quantity, rate and GST. The A4 preview and the totals keep up as you go.

    Fill in the invoice
    • Cotton T-shirts · 6109 · 50 × ₹450₹22,500
    • Printed canvas tote bags · 4202 · 100 × ₹120₹12,000
    • Acrylic display stand · 3926 · 1 × ₹1,500₹1,500
    • 3 lines · taxable₹36,000

    The A4 preview updates as you type each row.

  3. Pick a saved customer and the place of supply comes from their GSTIN: CGST + SGST in your state, IGST outside it.

    Place of supply
    • Acme Retail LLP · 29 - KarnatakaInter-state · IGST
    • IGST @ 5%₹1,725
    • IGST @ 18%₹270
    • Total₹37,995

    Picked a customer in your state? It stays CGST + SGST.

  4. Save & send emails the invoice details - items, tax and amount due - to the customer. A UPI QR on the invoice lets them pay by phone.

    Save & send
    • accounts@acmeretail.inEmailed
    • Items, tax and amount due in the email
    • UPI QR · meraki@hdfcbankOn the invoice

    INV-2026-019 · ₹37,995 emailed to accounts@acmeretail.in.

  5. When the customer's payment lands on your bank statement, the line is matched and the invoice is marked paid for you.

    Receivable
    • NEFT CR ACME RETAIL LLP · HDFC CurrentMatched+₹37,995
    • INV-2026-019Paid · 16 Jul 2026

    Matched to the bank line - auto-marked paid.

START FROM A LAYOUT

Six Indian layouts. Or one of your own.

Classic GST for the Tally-minded, Retail for B2C, Export with LUT, Professional services, Modern brand, and a Proforma for quotations. Pick one, re-tint it with an accent swatch, or design a new template with your own logo and layout.

  • Classic GST · Retail · Export (LUT) · Professional · Modern brand · Proforma
  • Re-tint any layout with an accent colour
  • Design a template of your own and reuse it

FILL IT IN

Type the rows. The page keeps up.

The form sits on the left, the A4 preview on the right. Each item row - description, HSN or SAC, quantity, rate, GST - lands on the page as you type, the totals recount, and the amount in words writes itself. Saved customers fill in their GSTIN and place of supply.

  • Live A4 preview, portrait, as the customer will see it
  • Saved customers bring their GSTIN and place of supply
  • Totals, tax rows and the amount in words recount on every change

SEND, PAY, PAID

Out by email. Back by bank.

Save & send emails the details to your customer. The invoice carries a UPI QR and your bank details. When their payment shows up on your statement, the line is matched and the invoice marked paid - no chasing, no ticking.

AFTER YOU HIT SEND

Sent today. Tracked until paid.

A sent invoice becomes a receivable in your books, so it shows in what you're owed. When the payment matches a line on your bank statement, it's marked paid.

  • Save & send emails the invoice details - items, tax and amount due
  • The invoice joins your receivables as pending until it's settled
  • A full payment on a matched bank line marks it paid
  • A part payment keeps the rest open until it comes in

GOOD QUESTIONS. CLEAR ANSWERS.

About
Invoice studio.

A few things to know before you start.

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Can I use my own invoice design?

Yes. Open any default design in the designer, or start a new template, and make it yours. Add your logo, bank details, UPI QR, signature and your own fields, then set fonts, colours, page size and numbering. New blocks add their fields to the invoice form.

How does it choose between CGST + SGST and IGST?

It compares your state, from your profile or GSTIN, with the place of supply. Same state shows CGST + SGST, a different state shows IGST. A template can also be fixed to one, or to no GST for a bill of supply.

Does KhataPilot generate the e-invoice IRN?

No. The e-invoice layout has space for the IRN, Ack no. and Ack date, but KhataPilot doesn't connect to the IRP. You generate the IRN on the government portal and add those details to the invoice.

How does an invoice get marked paid?

When you upload a bank statement, KhataPilot matches its lines to your open invoices. A full payment that matches marks the invoice paid. You can also mark it paid yourself.

Can I send a quotation before the invoice?

Yes. The Proforma / Quotation layout makes a document that looks like your invoice but is not one - no invoice number is used up and nothing is booked until you issue the real invoice.

What does my customer receive?

Save & send emails the invoice details - the items, the tax rows and the amount due - to the customer's address. The invoice carries a UPI QR to scan and pay, and every copy is available as a PDF.

KEEP EXPLORING

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LESS PAPERWORK. MORE POSSIBILITY.

Give your paperwork
a little clarity.

See what your everyday bills can become.

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