Drop in a bank or card statement in any format. The balances are checked, every line is matched to an entry, and the month is marked reconciled.
WHAT GETS MATCHED
A line is more than an amount. KhataPilot knows a transfer from a payment, a bank fee from a bill, and a part payment from a full one - and books each where it belongs.
PDFs and photos are read by AI. CSV, XLSX, OFX and QIF files are parsed line by line.
One NEFT can settle several invoices, and two part payments can settle one. Open amounts stay visible.
Money moved between your own accounts can be marked as a transfer, not booked as income or expense.
Once the purchase is matched, its forex markup and the GST on it can be booked under it in one click.
Select open lines and add them as entries at once. Date, amount and payment method come from the line.
Lines you book by hand teach the matcher, so the same merchant next month is suggested the same way.
SEE IT IN ACTION
HOW IT WORKS
PDF, photo, CSV, XLSX, OFX or QIF - bank or card. KhataPilot reads every line and the opening and closing balances.
PDF, photo, CSV, XLSX, OFX or QIF - bank or card.
Opening against the last statement's closing, every line against the closing balance, overlaps with statements already uploaded.
A statement that may have been misread is flagged here, before matching.
Exact matches are made automatically; close ones by AI, each labelled so you can see why. Part payments match as partials.
211 of 214 lines matched on their own.
For what is left: link a customer payment to its invoice, book a card bill as a transfer, record a bank charge.
Review each one, or apply all three at once.
Apply the suggestions, book any new lines in bulk, and the month is marked reconciled - with the closing balance tied out.
HDFC Current · June 2026 is closed. Next month picks up where this one ends.
MATCHED ON THEIR OWN
Each statement line is checked against your entries by amount, date and counterparty. Exact matches are made automatically; close ones are matched by AI and labelled so you can see why. A bill paid in two parts matches as a partial, and stays open until the rest arrives.
AI REVIEW FOR THE REST
For the lines nothing matched, AI reads the description and proposes an action: link a customer's payment to the invoice it settles, record a card bill as a transfer, book a small debit as a bank charge. Apply them one at a time, or all at once.
CHECKS, FORMATS AND MEMORY
Before any matching, the statement itself is checked - opening against the last closing, every line against the closing balance, overlaps with statements already uploaded. And once you decide how to book something, KhataPilot keeps the choice for next month.
STATEMENT OR BILL FIRST
Matching works from either side. Upload the statement first or the bill first - the line can still find its entry. And anything booked to an account but missing from its statement is listed for a look.
GOOD QUESTIONS. CLEAR ANSWERS.
A few things to know before you start.
See all featuresNo. There is no live bank feed. You upload the statement your bank gives you - PDF, image, CSV, XLSX, OFX or QIF - or email it to your KhataPilot intake address. Matching starts once it is linked to your saved bank account.
Clear matches link on their own, and AI applies a link only when the matching engine independently agrees. Transfers, new entries and exclusions wait as suggestions, with a reason, until you apply or dismiss them.
The bank line can still be suggested against that invoice. If the gap is over 5%, the customer's name must be on the line or matched to them before, and it is noted as a possible part payment or TDS. You decide how to settle the difference.
Yes. Card statements work the same way. KhataPilot finds the card by its last four digits and adds it if it isn't saved yet. For a new card, or when the printed name isn't your business, you confirm whose card it is before matching starts.
Book it from the statement. Open lines can be created as entries one by one or in bulk, and KhataPilot remembers the category and vendor you pick for next time.
Yes. Card statements are read the same way. A bill paid with a card and the card's own statement line are matched as a transfer, so nothing is counted twice.
LESS PAPERWORK. MORE POSSIBILITY.
See what your everyday bills can become.
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